DEADLINES IN PUBLIC PROCUREMENT
In accordance with paragraph 2 of Article 5 of the Law "On Public Procurement", on the basis of the relevant budget (development plan) or individual financing plan, the customer develops and approves an annual public procurement plan in accordance with the procedure and form defined by the rules for public procurement.
A financial year is a period of time beginning on January 1 and ending on December 31 of a calendar year during which the budget is executed (subparagraph 38) of Article 3 of the Budget Code of the Republic of Kazakhstan).
Based on the Budget Code, the Customer sets the term of the public procurement contract until December 31 of the current fiscal year.
The annual public procurement plan is approved (clarified) by the customer within ten working days from the date of approval (clarification) of the relevant budget (development plan) or individual financing plan.
Within five working days from the date of approval of the annual public procurement plan (preliminary annual public procurement plan), the customer is required to post it on the public procurement web portal.
The exception is information that constitutes state secrets in accordance with the legislation of the Republic of Kazakhstan on state secrets and (or) contains official information of limited distribution, determined by the Government of the Republic of Kazakhstan.
When conducting public procurement, the procurement organizer develops the tender documentation. A prerequisite for the approval of the tender documentation (CD) is a preliminary discussion of the CD project by potential suppliers.
No later than five working days from the date of the announcement of public procurement, potential suppliers may send comments to the draft CD to the customer, the organizer, and the single organizer, as well as requests for clarification of the provisions of the CD (Article 22 of the Law).
If there are comments, requests, the customer, the organizer, within five working days from the date of expiration of the preliminary discussion period, the CD makes a decision.:
1) introduces changes and/or additions to the CD project;
2) rejects comments and/or additions to the draft CD;
3) provides an explanation of the provisions of the CD. Posting on the web portal of the protocol of the preliminary discussion of the draft CD - no later than one working day from the date of the decision.
An application for participation in a tender is a form of expressing the consent of a potential supplier to the requirements and conditions established by the tender documentation After the approval of the CD and the posting of a protocol of preliminary discussion, potential suppliers submit their applications for participation in the tender.
Applications are accepted on the next business day after the day of posting the minutes of the preliminary discussion. The deadline for the final submission of applications by potential suppliers for participation in the tender is at least fifteen calendar days from the date of posting the minutes of the preliminary discussion of the draft CD and the text of the approved tender documentation.
The organizer is obliged to post the text of the announcement on the implementation of public procurement by means of a tender on the web portal no later than three working days from the date of approval of the draft CD.
When repeated tenders are carried out by the tender method, the text of the announcement must be posted at least five working days before the final date of submission of applications for participation in the tender, provided that the tender documentation of the failed tender remains unchanged, with the exception of extending the term of the contract on the tender in connection with the repeated tenders.
The protocol of preliminary admission to participate in the tender is drawn up based on the results of consideration of applications for compliance of potential suppliers with the qualification requirements and requirements of the tender documentation.
The protocol is signed by the chairman and all members of the competition commission, as well as the secretary of the competition commission on the day of the decision on the preliminary examination of applications for participation in the competition. The decision of the competition commission on the preliminary admission of potential suppliers to participate in the competition is made within ten working days from the date of opening applications for participation in the competition (paragraph 3 of Article 27 of the Law).
In case of identification of potential suppliers who do not meet the qualification requirements and the requirements of the tender documentation, the tender commission grants such potential suppliers the right to bring applications for participation in the tender in accordance with the qualification requirements and the requirements of the tender documentation within three working days from the date of posting the protocol of preliminary admission to participation in the tender on the public procurement web portal (paragraph 4 of Article 27 of the Law).
Based on the results of the repeated review of applications for participation in the tender, the tender commission, within five working days from the date of expiry of the deadline for potential suppliers to resubmit applications for participation in the tender, brought in accordance with the qualification requirements and the requirements of the tender documentation.:
1) identifies potential suppliers who meet the qualification requirements and requirements of the tender documentation, and recognizes the participants of the tender;
2) applies and calculates criteria affecting the competitive price offer.
Based on the results of the open tender, a protocol on the results of public procurement is automatically generated and posted on the public procurement web portal with simultaneous e-mail notification to all members of the tender committee and all potential suppliers who have submitted applications for participation in the tender.
The customer shall send to the winner a draft contract drawn up in accordance with the standard contract within five working days from the date of expiry of the deadline for appealing the protocol on the results of public procurement by means of a tender.
The supplier, within ten working days from the date of conclusion of the contract, pays the security for the performance of the contract, as well as the amount in accordance with article 26 of the Law (if any). A potential supplier has the right to appeal against the actions (inaction), decisions of the customer, public procurement, a single organizer of public procurement, commissions, an expert, a single operator in the field of public procurement, if their actions (inaction), decisions violate the rights and legitimate interests of a potential supplier (paragraph 1 of Article 47 of the Law).
A complaint by a potential supplier must be submitted no later than five working days from the date of posting the protocol on the results of public procurement through a tender (auction).
Pre-trial dispute settlement procedure
In accordance with paragraphs 6, 7 of Article 47 of the Law on Civil Protection, based on the results of consideration of a complaint received within the time limits established by paragraph 2 of this Article, the authorized body shall make a decision in accordance with subparagraph 6) of Article 16 of this Law or to dismiss the complaint.
In case of disagreement with the decision of the authorized body adopted in accordance with paragraph 6 of this article, the potential supplier has the right to appeal it to the appeal commission in accordance with the procedure provided for by the legislation of the Republic of Kazakhstan on state audit and financial control.
It follows from the meaning of this provision of the Law that if a potential supplier does not agree with the decision of the authorized body, when appealing actions (inaction), decisions of the customer, the organizer of public procurement within five working days from the date of posting the protocol on the results of public procurement by means of a tender (auction), appealing his decision to a higher authority is the right of a potential supplier.
However, paragraph 9 of the Law regulates that the pre-trial dispute settlement procedure provided for in this article is mandatory.
According to paragraph 2 of Article 58-6 of the Law "On State Audit and Financial Control", the appellate settlement of disputes in cases stipulated by this Law is mandatory.
By virtue of paragraph 33 of the Rules for conducting desk Control, in case of disagreement with the decision of the department of the authorized body and (or) with the notification of the territorial subdivision sent in accordance with subitems 2 and 3) of part two of paragraph 26 of these Rules, the potential supplier who submitted an application for participation in the relevant tender (auction) and (or) the object of the state submits a complaint to the appeals Commission through publicly available information systems, including through a web portal in accordance with Appendix 7 to these Rules, or applies to the court.
JURISDICTION OF ADMINISTRATIVE CASES
According to the second part of Article 102 of the Code of Administrative Procedure, the courts have jurisdiction over disputes arising from public law relations provided for by this Code.
Paragraph 2 of the NPS No. 4 clarifies that challenging the results of the GZ, decisions of the authorized body on the registration of a potential supplier in the RNU, as well as decisions, conclusions, instructions, notifications of the authorized body based on the results of the audit of the GZ, is carried out in accordance with the procedure provided for in part three of Article 106 of the APPC, at the place of residence (location) of the plaintiff.
If the plaintiff, along with the claim for recognition of the results of the tender as illegal, requires that the concluded GZ agreement be declared invalid on this basis, then such claims are subject to joint consideration in the SMAS, taking into account the requirements of part three of Article 84, part three of Article 155, part two of Article 156 of the CPC.
NPS No. 4 also provides that in this case, regarding the claim for invalidation of the contract, the plaintiff is not required to comply with the pre-trial dispute settlement procedure provided for in the contract.
Claims of a potential supplier against actions (inaction), decisions of the customer, the organizer, the single organizer of the GZ, commissions, an expert, a single operator in the field of GZ, as well as actions (inaction), decisions of the authorized body and GAiFK bodies are subject to review by the SMAS.
Claims of the organizers of the GZ, customers related to the application of subitems 1) and 3) of the first part of paragraph 4 of Article 12 of the Law on GZ, as well as claims arising from the execution of contracts on GZ, are subject to consideration by the Council of Economic Cooperation.
Claims challenging the decision of the authorized body to recognize a potential supplier as an unscrupulous participant in the GZ, recognized as such in accordance with subparagraph 2) The first part of paragraph 4 of Article 12 of the GZ Law is subject to review by the SMAS.
PROCEDURAL TERMS IN COURTS
In accordance with parts 1 and 2 of Article 9 of the CPC, everyone has the right, in accordance with the procedure established by this Code, to apply to an administrative body, an official or a court for protection of violated or disputed rights, freedoms or legitimate interests.
The waiver of the right to appeal to an administrative body, to an official or to a court is invalid. in general, the Participants of the GZ have the right to apply to the court within the time limits set by the APPC.
Potential suppliers are challenging the decisions of authorized bodies, decisions, actions (inaction) of the customer, the organizers of the competition in the field of public procurement in accordance with Article 132 of the CPC.
At the same time, Article 136 of the APPC establishes deadlines for filing a lawsuit in court.
Claims for challenging or coercion are filed with the court within one month from the date of delivery of the decision of the body considering the complaint based on the results of the complaint review.
If the law does not provide for a pre-trial procedure or there is no body reviewing the complaint, the claim is filed within one month from the date of delivery of the administrative act or from the moment of notification in accordance with the procedure established by this Code and the legislation of the Republic of Kazakhstan.
The deadline for filing a claim that has been missed for a valid reason may be restored by the court according to the rules of the CPC.
The reasons for missing the deadline for filing a claim in court and their significance for the proper resolution of an administrative case are clarified by the court in a preliminary hearing.
Missing the deadline for filing a lawsuit without a valid reason, as well as the inability to restore the missed deadline for filing a lawsuit, are grounds for returning the claim.
The court finds out the reasons for the missed deadline in the preliminary hearing and resolves the issue of restoring the missed deadline.
In case of refusal to restore the missed deadline by the court, the claim is returned.
REGULATORY LEGAL FRAMEWORK
- The Constitution of the Republic of Kazakhstan;
- The Civil Code of the Republic of Kazakhstan (CC);
- The Civil Procedure Code of the Republic of Kazakhstan (CC)
- Administrative Procedural Procedure Code of the Republic of Kazakhstan (APPK); - Budget Code of the Republic of Kazakhstan;
- The Tax Code of the Republic of Kazakhstan;
- The Law of the Republic of Kazakhstan "On Public Procurement" (the Law on Public Procurement);
- The Law of the Republic of Kazakhstan "On State Audit and Financial Control" (the Law on GAiFK);
- The Law of the Republic of Kazakhstan "On Legal Acts";
- The Law of the Republic of Kazakhstan "On the National Welfare Fund";
- The Law of the Republic of Kazakhstan "On Procurement of certain entities of the quasi-public sector";
- Rules for public procurement, approved by the Order of the Minister of Finance of the Republic of Kazakhstan dated December 11, 2015 No. 648 (Rules No. 648);
- Rules for the formation and maintenance of registers in the field of public procurement, approved by the Order of the Minister of Finance of the Republic of Kazakhstan dated December 28, 2015 No. 694 (Rules No. 694);
- The rules for conducting desk control, approved by the Order of the Minister of Finance of the Republic of Kazakhstan dated November 30, 2015 No. 598 (Rules No. 598);
- Rules for conducting internal State audit and Financial control, approved by the Order of the Minister of Finance of the Republic of Kazakhstan dated March 19, 2018 No. 392 (Rules No. 392);
- A special public procurement procedure approved by Resolution of the Government of the Republic of Kazakhstan dated March 20, 2020 No. 127 (valid until December 31, 2020)
- Rules for public procurement using a special procedure, approved by Resolution of the Government of Kazakhstan dated December 31, 2015 No. 1200 (Rules No. 1200);
- Regulatory Resolution of the Supreme Court of the Republic of Kazakhstan dated April 21, 2022 No. 4 "On the application of Legislation on public Procurement by Courts" (NPWS No. 4);
- The Fund's Procurement Management Standard, approved by the decision of the Board of Directors of the Fund No. 31/19 dated September 3, 2019; - other regulatory legal acts of the Republic of Kazakhstan.
ABBREVIATIONS
administrative act – administrative act
GZ - public procurement;
RNU – register of unscrupulous participants in public procurement;
SMAS – specialized interdistrict Administrative Court;
SKAD – judicial board for administrative cases of the regional court;
SCAD of the Supreme Court of the Republic of Kazakhstan – Judicial Board for Administrative Cases of the Supreme Court of the Republic of Kazakhstan;
SMEC – specialized interdistrict Economic Court;
Ministry of Finance - Ministry of Finance of the Republic of Kazakhstan;
Treasury – Treasury Committee of the Ministry of Finance of the Republic of Kazakhstan;
KVGA – Internal State Audit Committee of the Ministry of Finance of the Republic of Kazakhstan;
DVGA – Department of Internal State Audit of the Internal State Audit Committee of the Ministry of Finance of the Republic of Kazakhstan;
GAiFK – State audit and Financial control;
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