On signing an Agreement on the procedure for forming and executing the Budget of the Central Asia-China Format Secretariat
Decree of the President of the Republic of Kazakhstan dated May 23, 2025 No. 889
In accordance with subparagraph 1) of Article 8 of the Law of the Republic of Kazakhstan "On International Treaties of the Republic of Kazakhstan", I HEREBY DECREE:
1. To approve the attached draft Agreement on the procedure for forming and executing the budget of the Central Asia-China Format Secretariat.
2. To sign an Agreement on behalf of the Republic of Kazakhstan on the procedure for forming and executing the budget of the Central Asia-China format Secretariat.
3. This Decree shall enter into force from the date of its signing.
President of the Republic of Kazakhstan
K. Tokaev
Approved by Decree of the President of the Republic of Kazakhstan on May 23, 2025 No. 889
Project
Agreements on the procedure for forming and executing the budget of the Central Asia-China format Secretariat
The participating States of the Central Asia-China format (hereinafter referred to as the Format) are the People's Republic of China, the Republic of Kazakhstan, the Kyrgyz Republic, the Republic of Tajikistan and the Republic of Uzbekistan.,
Hereinafter referred to as the Participating States, have agreed on
as follows:
Article 1
For the purposes of this Agreement, the following basic concepts are used:
The Summit is a meeting of the Heads of State participating in the Central Asia-China Format;
The budget (regular) is a form of formation and use of funds intended for financial support of the tasks and functions of the Secretariat. It is formed for the relevant budget year from the contributions of the participating States and other income.;
fiscal year - the period from January 1 to December 31 inclusive;
Shared contributions are the amounts established (accrued) for the States Parties to the Format to finance the costs associated with the activities of the Secretariat during the financial year to which they relate. The amounts of the share contributions are attached;
internal audit - control over the formation of expenses, identification of deviations from planned targets and standards, analysis of the causes of deviations, search for reserves of financial and economic activities and provision of necessary information to the Secretary General of the Secretariat (hereinafter referred to as the Secretary General);
External audit is an audit of the financial and economic activities of the Secretariat carried out by the person(s) or institute(s) appointed by the Meeting of Foreign Ministers of the Format (hereinafter referred to as the Meeting of Foreign Ministers).;
commitment - entering into contractual relations or other types of transactions involving the financial responsibility of the Secretariat, for which appropriate permits have been obtained;
income - funds received by the Secretariat's budget in the form of assessed contributions and other income;
other income - all types of income, with the exception of designated equity, targeted voluntary contributions and gifts in cash, as well as amounts received as a result of direct reimbursement of expenses in the current financial period;
Financial control is the verification and control, both internal and external, of the procedure for drawing up, reviewing and executing the budget, as well as the replenishment, distribution and use of budgetary funds.;
The General Fund is an account opened for receipts and expenditures from the regular budget of the Secretariat in the budget currency adopted in Article 2 of this Agreement.;
Reserve Fund is an account opened to account for cash flows in order to finance unforeseen and extraordinary expenses related to the activities of the Secretariat.;
The trust fund is an account opened for cash flow accounting in order to finance targeted expenses related to the activities of the Secretariat.;
Special accounts are accounts used to account for the flow of funds allocated for the implementation of certain activities and goals.
Article 2
The budget of the Secretariat is drawn up for a period of one calendar year, which is also the fiscal year and is approved by the Meeting of the Ministers of Foreign Affairs.
The budget of the Secretariat covers all income and expenses for the fiscal year to which they relate, and is expressed in United States dollars. Annual contributions are calculated and paid in US dollars.
Article 3
The Participating States shall make annual contributions to the Secretariat's budget in accordance with the annex, which is an integral part of this Agreement.
The amount of the share contributions may be changed upon the proposal of one or more Participating States and with the consent of other Participating States.
Article 4
The payment of contributions by the participating States is made to the account in the bank of the host State of the Secretariat within the approved budget.
Assessed contributions are payable in full within thirty days from the date of receipt from the Secretary-General of notification of contributions due or by the first day of the calendar year.
In the event that a State Party is unable to make the due contributions in full within these deadlines, it may transfer them in stages, which it notifies the Secretary-General in advance. At the same time, during the first month of the first quarter, at least 30 percent of the total amount of mandatory (accrued) contributions must be transferred and at least 35 percent each during the first months of the second and third quarters.
In case of non-approval of the Secretariat's budget before the beginning of the financial year, the Participating States shall transfer monthly contributions in the amount of 1/12 of the regular budget of the previous budget year until the approval of the Secretariat's budget.
Article 5
The Secretary-General shall draw up a draft budget for the next financial year in accordance with the proposals of the Secretariat and transmit the draft budget to all Participating States no later than eight months before the beginning of the next financial year. The draft budget, after the approval of the participating States, is submitted for approval by the Meeting of Foreign Ministers.
Following the approval or revision of the budget by the Meeting of Foreign Ministers, the Secretary-General shall inform the Participating States of the contributions due.
Upon request, the Secretary-General shall provide States Parties with information on the receipt of assessed contributions.
Based on this Agreement, the Secretariat develops financial regulations, rules and accounting system and, if necessary, introduces amendments to them. The Secretariat, in consultation with the participating States, submits them for approval by a Meeting of Foreign Ministers.
The position of the financier, who is directed by the Chinese side, responsible for budget control, financial and asset management and accounting, is determined by the staffing table of the Secretariat.
The annual budget performance report of the Secretariat, with the approval of the participating States, is sent by the Secretary-General for approval by the Meeting of Foreign Ministers.
The Secretary-General may delegate these powers in writing to one of his deputies.
When forming a budget, it is necessary to strictly observe the economy mode and achieve real results.
Article 6
The Secretary General has the right, within the limits of the budget amount approved by the Meeting of Foreign Ministers, to make commitments and payments during the financial year to which they relate.
The Secretary-General shall, within 12 months after the end of the financial year, fully cover the obligations for goods and services delivered during the same financial year, as well as other remaining financial obligations.
If the budget is not approved by the Meeting of the Ministers of Foreign Affairs before the beginning of the financial year, the Secretary-General is authorized to make commitments and payments on a monthly basis within 1/12 of the amount of the previous regular budget.
Article 7
A General Fund is established to account for regular budget receipts and expenditures. The source of its funds is equity contributions paid by the Participating States for the current financial period and other income.
A Reserve Fund may be established to cover unforeseen and extraordinary expenses related to the activities of the Secretariat. The decision on the establishment of the Reserve Fund, as well as the amount of funds in it and the procedure for its use, are determined by a Meeting of Foreign Ministers on the recommendation of the Secretary General.
Voluntary contributions, gifts in monetary or other form may be accepted by the Secretariat with the approval of the Participating States in accordance with the established procedure, provided that the purpose of these funds does not contradict the goals and objectives of the Format and is integrated into the management system of the accounts and assets of the Secretariat.
The Secretary-General, with the approval of the Participating States, may establish trust funds and special accounts and must report on them before the Meeting of the Ministers of Foreign Affairs. The purpose and limits of each trust fund and special account should be clearly defined and approved by the Participating States.
The above funds and accounts are managed in accordance with the financial regulations and rules referred to in Article 5 of this Agreement.
Article 8
The Secretary-General is responsible for all financial aspects of the Secretariat's activities and reports to the Meeting of Foreign Ministers for the proper and effective management of the Secretariat's financial resources in accordance with this Agreement.
The Secretariat provides the necessary financial control mechanism, including internal and external audits.
Article 9
Unpaid amounts of assessed annual contributions by a State Party are debts owed by that State to the Secretariat, which are subject to mandatory repayment.
A State Party whose outstanding amount exceeds the amount of contributions due from it for the previous budget year may be deprived of the right to nominate its citizens for positions in the Secretariat until the arrears are fully paid. The Meeting of Foreign Ministers, upon presentation by the participating States, may decide not to apply this measure if it decides that the non-payment is caused by circumstances beyond the control of such a State.
In respect of a Participating State whose outstanding amount exceeds the amount of contributions due from it for the two previous budget years, a decision may be taken to suspend its participation in the Format in accordance with the decision of the Summit. The Summit may, upon the recommendation of the Meeting of Foreign Ministers, not resort to this measure if it decides that the non-payment is caused by circumstances beyond the control of such a State.
The financial obligations of the participating State to the Secretariat must be fully fulfilled regardless of the termination of membership (suspension of membership, voluntary withdrawal) of this State in the Format.
The procedure for resolving specific issues related to the implementation of this article is determined by the financial regulations and rules referred to in Article 5 of this Agreement.
Article 10
In the event of termination of the activities of the Format or its Secretariat, the procedure for resolving related financial and property issues, including the purchase and sale of the Secretariat's property, shall be determined by a Meeting of the Ministers of Foreign Affairs, taking into account the provisions of this Agreement.
The funds received from the sale of movable and immovable property, after fulfilling existing obligations, are distributed among the Participating States in proportion to the size of their contributions to the budget.
In the event of a shortage of funds to meet obligations in connection with the termination of the Secretariat's activities, it shall be covered by the Participating States in proportion to the amount of their contributions to the budget.
In the event that a participating State withdraws from the Format, if that State is in arrears in the payment of mandatory contributions, the debt will be repaid at the expense of that State.
Article 11
Amendments and additions may be made to this Agreement by agreement of the participating States, which are formalized by separate protocols that are an integral part of this Agreement.
Article 12
Disputes arising in the interpretation or implementation of this Agreement shall be resolved through consultations and negotiations between the participating States.
Article 13
The Ministry of Foreign Affairs of the People's Republic of China is the depositary of this Agreement.
This Agreement shall enter into force on the date on which the depositary receives, through diplomatic channels, the last written notification from the participating States on their completion of the internal procedures necessary for its entry into force.
The Depositary shall notify the States Parties and the Secretariat of the date of entry into force of this Agreement.
After signing by all the participating States, the original copy of the Agreement shall be deposited with the depositary. The Depositary shall send certified copies of this Agreement to the participating States and the Secretariat.
A State Party may withdraw from this Agreement by sending a written notification to the depositary of its intention no later than 6 months before the expected date of withdrawal from this Agreement. By the time of withdrawal from the Agreement, the State Party concerned must fulfill all financial obligations incurred during its participation in this Agreement.
This Agreement is made in one original copy in the Russian and Chinese languages, both texts having the same validity.
For the People's Republic of China
For the Republic of Kazakhstan
For the Kyrgyz Republic
For the Republic of Tajikistan
For the Republic of Uzbekistan
Annex to the Agreement on the Procedure for Forming and Executing the Budget of the Secretariat of the Central Asia-China format
The size of the contributions of the member States of the "Central Asia - China" Format
People's Republic of China - 60 %
Republic of Kazakhstan - 10 %
Kyrgyz Republic - 10 %
Republic of Tajikistan - 10 %
Republic of Uzbekistan -10 %
President
Republic of Kazakhstan
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