Job description
Archivist
This instruction is based on the Order of the Minister of Labor and Social Protection of the Population of the Republic of Kazakhstan dated December 30, 2020 No. 553. Registered with the Ministry of Justice of the Republic of Kazakhstan on December 31, 2020 No. 22003. On approval of the Qualification Directory of positions of managers, specialists and other employees in accordance with the requirements of the Code of the Republic of Kazakhstan dated November 23, 2015 No. 414-V SAM., and is applied as an appendix to the employment contract.
Job responsibilities:
carries out archival work in the organization;
organizes the storage and ensures the safety of documents received in the archive;
accepts and registers documents received for storage from structural divisions, completed office work;
participates in the development of the nomenclature of cases, verifies the correctness of their formation and registration when they are transferred to the archive.;
In accordance with the current procedure, it encrypts storage units, organizes and places files, and keeps records of them.;
prepares consolidated inventories of permanent and temporary storage units, as well as acts for the transfer of documents for state storage, for the write-off and destruction of materials whose shelf life has expired.;
He is working on creating a reference device for documents, provides a convenient and quick search for them.;
participates in the work on the examination of scientific and practical value of archival documents;
monitors the condition of documents, the timeliness of their restoration, and compliance with the conditions necessary to ensure their safety in the archive premises.;
monitors compliance with the fire protection order in the archive room;
issues archived copies and documents in accordance with incoming requests.;
draws up the necessary certificates based on the information available in the archive documents.;
prepares data for reporting on the work of the archive;
It takes the necessary measures to use modern technical means in its work.
Must know:
legislative and other regulatory legal acts, methodological and normative-technical materials on archival management in the organization;
the procedure for receiving and depositing documents in the archive, their storage and use;
the office management system;
the procedure for drawing up descriptions of documents of permanent and temporary storage and acts of destruction of documents;
the procedure for filing cases and preparing them for storage and use;
accounting and reporting procedures;
organization structure;
operating procedure of technical facilities;
fundamentals of economics, organization of production, labor and management;
labor legislation, internal labor regulations, occupational safety and health, industrial sanitation, fire safety requirements.
Qualification requirements:
technical and vocational, post-secondary (specialized secondary, secondary vocational) education in the relevant specialty (qualification) and special training according to the established program without presenting work experience requirements.
I have read the instructions:
_______________/__________________________
(signature, full name, date)
"___"__________ 20___ G.
Attention!
Law and Law Law Law draws your attention to the fact that this document is basic and does not always meet the requirements of a particular situation. Our lawyers are ready to assist you in legal advice, drawing up any legal document suitable for your situation.
For more information, please contact a Lawyer / Attorney by phone: +7 (708) 971-78-58; +7 (700) 978 5755, +7 (700) 978 5085.
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