On approval of the Rules for registration, Issuance, replacement, delivery, withdrawal, accounting, storage and destruction of diplomatic and service passports of the Republic of Kazakhstan and the list of officials of the Republic of Kazakhstan to whom diplomatic and service passports of the Republic of Kazakhstan are issued
Decree of the President of the Republic of Kazakhstan dated January 13, 2014 No. 722.
In accordance with subparagraph 27-1) of Article 6 of the Law of the Republic of Kazakhstan "On the Diplomatic Service of the Republic of Kazakhstan" and Article 24 of the Law of the Republic of Kazakhstan "On Identity Documents"
I DECREE:
The footnote. The preamble is in the wording of the Decree of the President of the Republic of Kazakhstan dated 03.01.2024 No. 429 (effective after the day of its first official publication).
1. Approve the attached documents:
1) Rules for registration, issuance, replacement, delivery, withdrawal, accounting, storage and destruction of diplomatic and official passports of the Republic of Kazakhstan;
2) the list of officials of the Republic of Kazakhstan who are issued diplomatic and official passports of the Republic of Kazakhstan.
To conduct an audit and seize the diplomatic and official passports of the Republic of Kazakhstan issued earlier to persons not included in the list specified in this paragraph within six months.
2. Invalidate them:
1) Decree of the President of the Republic of Kazakhstan dated September 7, 2011 No. 150 "On approval of the Rules for issuing, accounting, storing and destroying diplomatic and service passports of the Republic of Kazakhstan" (SAPP of the Republic of Kazakhstan, 2011, No. 54, art. 763);
2) Decree of the President of the Republic of Kazakhstan dated December 29, 2012 No. 460 "On Amendments to Decree of the President of the Republic of Kazakhstan dated September 7, 2011 No. 150 "On Approval of the Rules for Issuing, Accounting, Storing and Destroying Diplomatic and Service Passports of the Republic of Kazakhstan" (SAPP of the Republic of Kazakhstan, 2013, No. 9, art. 182).
3. This Decree shall enter into force from the date of its first official publication.
President of the Republic of Kazakhstan
N. Nazarbayev
Approved by Decree of the President of the Republic of Kazakhstan on January 13, 2014 No. 722
Rules of registration, issuance, replacement, delivery, withdrawal, accounting, storage and destruction of diplomatic and official passports of the Republic of Kazakhstan
1. General provisions
1. These Rules for Registration, issuance, replacement, delivery, withdrawal, accounting, storage and Destruction of diplomatic and service passports of the Republic of Kazakhstan (hereinafter referred to as the Rules) have been developed in accordance with the Law of the Republic of Kazakhstan dated March 7, 2002 "On the Diplomatic Service of the Republic of Kazakhstan" and the Law of the Republic of Kazakhstan dated January 29, 2013 "On identification documents" and determine the procedure for registration, issuance, replacement, delivery, withdrawal, accounting, storage and destruction of diplomatic and official passports of the Republic of Kazakhstan.
2. The following concepts are used in these Rules:
1) the diplomatic passport of the Republic of Kazakhstan is a document certifying the identity of a citizen of the Republic of Kazakhstan upon his departure, residence outside the Republic of Kazakhstan for the performance of official duties assigned to him and upon his entry into the Republic of Kazakhstan;
2) service passport of the Republic of Kazakhstan - a document certifying the identity of a citizen of the Republic of Kazakhstan and confirming the official status of its holder upon departure and entry, residence outside the Republic of Kazakhstan for the performance of official duties assigned to him;
3) authorized person - the passport holder or an employee of the commanding body authorized by this body to carry out actions to issue and receive a passport.;
4) commanding body - a state body or organization of the Republic of Kazakhstan that sends its employee on a business trip abroad;
5) responsible employee - an employee of the Ministry of Foreign Affairs of the Republic of Kazakhstan (hereinafter referred to as the Ministry) who performs passport registration activities;
6) application letter – a letter from the commanding body on letterhead signed by the head of the state body or the person performing his duties, or the head of the staff (an official who is duly authorized to head the staff);
7) the holder is a person for whom a diplomatic or official passport has been issued.
The footnote. Paragraph 2 as amended by Decree of the President of the Republic of Kazakhstan dated January 18, 2021 No. 495 (effective from the date of its first official publication).
3. It is not allowed to use a diplomatic or official passport of the Republic of Kazakhstan (hereinafter referred to as the passport) for private trips abroad.
4. The passport is the property of the Republic of Kazakhstan and is issued free of charge, and is also considered valid for departure from the Republic of Kazakhstan to all countries of the world.
5. The passport is issued by the Ministry according to the list of officials of the Republic of Kazakhstan who are issued diplomatic and official passports of the Republic of Kazakhstan, approved by the President of the Republic of Kazakhstan (hereinafter referred to as the list).
The Minister of Foreign Affairs of the Republic of Kazakhstan may, in agreement with the President of the Republic of Kazakhstan, issue a diplomatic passport of the Republic of Kazakhstan to persons not listed in the list.
6. A passport is issued for a period of five years.
7. Passport forms are strictly accountable documents that are produced at the request of the Ministry.
8. Registration, issuance, replacement, delivery, withdrawal, accounting, storage and destruction of passports are carried out by the Ministry.
2. The procedure for registration, issuance, replacement, delivery, withdrawal, accounting, storage and destruction of diplomatic and official passports of the Republic of Kazakhstan
9. To issue a passport, the sending authority submits to
The Ministry, through an authorized person, has the following documents:
1) application letter in accordance with Appendix 1 to these Rules;
2) a copy of the business trip order, certified by the Personnel Management service (HR department) of the sending authority;
3) completed passport application (hereinafter referred to as the application);
4) two color photographs measuring 3.5 x 4.5 cm. The photo must correspond to the age of the citizen at the time of registration of the document, must be made strictly full-face on a light background, and the face should occupy about 70-80% of the total area of the photo. It is not allowed to use images produced by computer scanning, modeling, or photocopying.;
5) a copy of a citizen's identity card or passport of a citizen of the Republic of Kazakhstan.
10. When accepting documents, the responsible employee of the Ministry checks for compliance of the data specified in the application with the data of the identity documents.
11. Registration of passports in the presence of another passport is allowed in the following cases::
1) the presence of a foreign visa, which may serve as an obstacle to entry into a foreign country;
2) the need to obtain visas from several countries in a short period of time;
3) written instructions from the Minister of Foreign Affairs of the Republic of Kazakhstan, his deputies or the head of the Ministry's staff.
The footnote. Paragraph 11 as amended by Decree of the President of the Republic of Kazakhstan dated January 18, 2021 No. 495 (effective from the date of its first official publication).
12. The deadline for issuing a passport is up to 5 working days from the date of receipt of the documents specified in paragraph 9 of these Rules.
13. A passport is issued to an authorized person against signature in the passport issuance journal upon presentation of an identity card or passport of a citizen of the Republic of Kazakhstan.
14. Passports are issued from the Ministry's archive on the basis of a written request from the sending authority, indicating the business trip data provided for in appendix 1 to these Rules, and a copy of the business trip order certified by the Personnel Management Service (HR department) of the sending authority, or another document confirming the employee's assignment on a business trip abroad, submitted through an authorized person. After receiving the passport, the authorized person immediately transfers it to the owner.
15. The passport is replaced by a responsible employee of the Ministry after the submission of the documents provided for in paragraph 9 of these Rules.
The passport is handed over by an authorized person by submitting it to the Ministry.
The passport is considered invalid in the following cases::
1) the absence of the data specified in the sub-paragraphs 1), 2), 5), 6), 7) and 8) paragraph 1 of Article 7 of the Law of the Republic of Kazakhstan dated January 29, 2013 "On Identity Documents" (hereinafter - the Law);
2) its expiration date;
3) the impossibility of identifying the data specified in the sub-paragraphs 1), 2), 5), 6), 7) and 8) paragraph 1 of Article 7 of the Law, or the degree of protection of the document;
4) loss of the passport from the date of submission by the authorized person of the relevant statement of loss to the Ministry (the found passport is handed over to the Ministry and is subject to destruction);
5) inconsistencies with the legal status of the owner;
6) Gender reassignment.
Invalid passports must be replaced.
16. The passport is withdrawn by the Ministry. The Ministry will require a passport in the cases provided for in paragraph 15 of these Rules. The passport is requested by verbally or in writing notifying the owner of the need to deposit the passport in the archive. If the passport is not issued by the authorized person or the commanding authority within ten days, the Ministry sends information to the Border Guard Service of the National Security Committee of the Republic of Kazakhstan on the recognition of the passport as invalid. The passport is withdrawn by the Border Guard Service of the National Security Committee when crossing the state border on the basis of a written request from the Ministry, after which the passport is sent to the Ministry.
17. After the return of citizens from a trip abroad, if its owner does not leave the Republic of Kazakhstan again within a month, the passport must be deposited in the Ministry's archive within ten days. In case of unjustified delay in handing over the passport, the Ministry will invalidate it.
18. The registration of passports is carried out by the financially responsible person of the Ministry by entering data (surname, first name, patronymic, date of birth, nationality, place of work, position, country of departure, passport number, passport type, passport location, date of issue, re-registration) into an electronic database, after which the passport is placed in alphabetical order in the archive of the Ministry.
19. In case of loss of a passport abroad, its holder immediately reports this to the law enforcement agencies of the host state and the nearest foreign institution of the Republic of Kazakhstan, and if the loss or theft occurred on the territory of Kazakhstan, to the Ministry and internal affairs bodies of the Republic of Kazakhstan.
A new passport is issued to replace a lost or stolen one after checking the information about the loss or theft in accordance with the procedure established by the Minister of Foreign Affairs of the Republic of Kazakhstan.
20. Passports are stored in the Ministry's archive. A passport registration card is kept along with the passport, which remains in the archive when the passport is issued.
21. The passport must be destroyed in the following cases::
1) passport expiration date;
2) making technical mistakes when applying for a passport;
3) invalidation of the passport.
An act on the destruction of a passport is drawn up in accordance with Appendix 2 to these Rules. The act is signed by the members of the commission, the position and composition of which are approved by the Minister of Foreign Affairs of the Republic of Kazakhstan.
APPENDIX 1 to the Rules of registration, issuance, replacement, delivery, withdrawal, accounting, storage and destruction of diplomatic and service passports of the Republic of Kazakhstan
For registration of a (diplomatic, official) passport
on the form of the sending organization
№ _________
"__" ______ 20__ G.
MINISTRY OF FOREIGN AFFAIRS
REPUBLIC OF KAZAKHSTAN
Please issue/issue a (diplomatic, official) passport for travel to __________________ ( country):
Full name - position
Departure is scheduled for the date/month/year, for a period of ______ days (year)
Along the route:
Cities visited:
Purpose of the trip:
Reason for departure: by invitation _____________ ( name of the organization)
The trip is funded: ____________ ( name of the organization)
Application:
1) a copy of the business trip order, certified by the Personnel management service (HR department) of the sending authority, or another document;
2) completed passport application;
3) Two color photographs measuring 3.5 x 4.5 cm;
4) a copy of a citizen's identity card and passport of a citizen of the Republic of Kazakhstan.
Head of the organization Signed Full name ________/
Place of printing
Performer: Full name.,
Telephone:
APPENDIX 2 to the Rules of registration, issuance, replacement, delivery, withdrawal, accounting, storage and destruction of diplomatic and service passports of the Republic of Kazakhstan
The act of destroying a diplomatic/official passport
"I claim"
_________________________
Head of the Structural Department
department responsible for
for issuing a passport
_____________________ Full name
"__" ________ 20__ G.
Act on the destruction of corrupted forms of strict accounting
We, the undersigned, are composed of:
1. _______________________________
(position) Full name
2. _______________________________
(position) Full name
3. _______________________________
(position) Full name
We have drawn up this act stating that the forms of passports no. ___ were destroyed.
Appendix: copies of destroyed passport forms.
__________________________________
signature, Full name.
__________________________________
signature, Full name.
__________________________________
signature, Full name.
Spanish: Last name, first name
Approved by Decree of the President of the Republic of Kazakhstan on January 13, 2014 No. 722
List of officials of the Republic of Kazakhstan who are issued diplomatic and official passports of the Republic of Kazakhstan
The footnote. The list as amended by the Decree of the President of the Republic of Kazakhstan dated 05.05.2017 No. 47.
The list of persons to whom the diplomatic passport of the Republic of Kazakhstan is issued
The footnote. The list as amended by Decrees of the President of the Republic of Kazakhstan dated 04/21/2014 No. 807; dated 10/27/2016 No. 362 (effective from 03/04/2016 and valid until 12/31/2017); dated 10/3/2017 No. 555 (effective from the date of its first official publication); dated 07/05/2019 No. 54 (effective from 07/01/2019); dated 07/02/2021 No. 615; No. 78 dated 02.01.2023 (effective from 01.01.2023); No. 195 dated 13.04.2023 (effective from the date of its first official publication); No. 429 dated 03.01.2024 (effective after the date of its first official publication); No. 47 dated 05.05.2017; dated 12.02.2025 No. 779 (effective from 06.01.2025); dated 08.01.2026 No. 1152 (effective after the day of its first official publication). 1. Excluded by Decree of the President of the Republic of Kazakhstan dated 03.01.2024 No. 429 (effective after the day of its first official publication).
2. The President of the Republic of Kazakhstan and his family members.
2-1. Ex-Presidents of the Republic of Kazakhstan.
3. The Prime Minister of the Republic of Kazakhstan.
4. Chairman of the Senate of the Parliament of the Republic of Kazakhstan.
5. Chairman of the Mazhilis of the Parliament of the Republic of Kazakhstan.
6. State Advisor of the Republic of Kazakhstan.
7. Head of the Presidential Administration of the Republic of Kazakhstan.
8. Chairman of the Constitutional Court of the Republic of Kazakhstan.
9. Chairman of the Supreme Court of the Republic of Kazakhstan.
10. Chairman of the National Bank of the Republic of Kazakhstan.
10-1. First Deputy Head of the Presidential Administration.
11. Chairman of the Central Election Commission of the Republic of Kazakhstan.
12. Deputy Prime Ministers of the Republic of Kazakhstan.
12-1. Deputy Heads of the Presidential Administration of the Republic of Kazakhstan.
12-2. Deputy Chairman of the Constitutional Court of the Republic of Kazakhstan.
13. Secretary of the Security Council of the Republic of Kazakhstan.
13-1. Head of the Office of the President of the Republic of Kazakhstan.
13-2. Assistants to the President of the Republic of Kazakhstan.
13-3. Advisers to the President of the Republic of Kazakhstan.
14. Excluded by Decree of the President of the Republic of Kazakhstan dated 03.01.2024 No. 429 (effective after the day of its first official publication).
15. Chairman of the Supreme Judicial Council of the Republic of Kazakhstan.
16. Special Representatives of the President of the Republic of Kazakhstan, Deputy Secretaries of the Security Council of the Republic of Kazakhstan.
17. Chief of Staff of the Government of the Republic of Kazakhstan.
18. The first heads of state bodies directly subordinate and accountable to the President of the Republic of Kazakhstan, the first heads of central executive bodies.
18-1. The Head of the State Security Service of the Republic of Kazakhstan and his deputies.
19. Excluded by Decree of the President of the Republic of Kazakhstan dated 03.10.2017 No. 555 (effective from the date of its first official publication).
20. Akims of the capital, cities of national importance and regions.
21. Deputies of the Parliament of the Republic of Kazakhstan.
21-1. Judges of the Constitutional Court of the Republic of Kazakhstan.
22. Commissioner for Human Rights in the Republic of Kazakhstan.
23. Head of the Protocol Service of the President of the Republic of Kazakhstan, Press Secretary of the President of the Republic of Kazakhstan, Head of the Foreign Policy Department of the Presidential Administration of the Republic of Kazakhstan.
24. Excluded by Decree of the President of the Republic of Kazakhstan dated 03.10.2017 No. 555 (effective from the date of its first official publication).
25. Head of the structural unit of the Office of the Government of the Republic of Kazakhstan in charge of external relations.
26. Assistant to the Prime Minister of the Republic of Kazakhstan.
27. Employees of the Diplomatic service of the Republic of Kazakhstan, their family members (spouses, children).
27-1. It was valid from 04.03.2016 to 31.12.2017 in accordance with the Decree of the President of the Republic of Kazakhstan dated 27.10.2016 No. 362.
28. Employees of international organizations sent from the Republic of Kazakhstan, their family members (spouses, children).
29. Military attaches, their assistants and their family members (spouses, children).
29-1. Official representatives of the national security agencies of the Republic of Kazakhstan in foreign institutions of the Republic of Kazakhstan, their assistants and members of their families (spouses, children).
30. Persons who are dependent on the holder of the diplomatic passport of the Republic of Kazakhstan, traveling on a long-term business trip abroad or to work for an international organization as an employee sent from the Republic of Kazakhstan, in case of their joint departure.
31. Participants in United Nations peacekeeping operations as military observers and United Nations staff officers.
32. The first heads of the joint-stock company "National Welfare Fund "Samruk-Kazyna", the International Financial Center "Astana".
33. President of the National Olympic Committee of the Republic of Kazakhstan.
The list of persons to whom the official passport of the Republic of Kazakhstan is issued
The footnote. The list as amended by Decrees of the President of the Republic of Kazakhstan dated 21.04.2014 No. 807; dated 29.08.2014 No. 900; dated 29.12.2015 No. 158; dated 05.10.2016 No. 349; dated 03.10.2017 No. 555 (effective from the date of its first official publication); dated 18.02.2019 No. 843; dated 22.07.2019 No. 74; dated 20.02.2021 No. 515; dated 05/18/2022 No. 895; dated 02/23/2024 No. 487; dated 08/26/2025 No. 975.
1. Judges of the Supreme Court of the Republic of Kazakhstan.
2. Political civil servants according to the Register of positions of Political and Administrative Civil Servants, approved by Decree of the President of the Republic of Kazakhstan dated December 29, 2015 No. 150, who do not have the right to obtain a diplomatic passport.
3. Administrative civil servants holding positions in the "A" corps, according to the Register of Positions of Political and Administrative Civil Servants, approved by Decree of the President of the Republic of Kazakhstan dated December 29, 2015 No. 150, with the exception of persons entitled to obtain a diplomatic passport.
4. Administrative civil servants holding positions of categories A and B, categories C-1, C-2, C-3 of building "B" of the Register of Positions of Political and Administrative Civil Servants approved by Decree of the President of the Republic of Kazakhstan dated December 29, 2015 No. 150, with the exception of persons entitled to obtain a diplomatic passport.
4-1. Employees of the National Bank of the Republic of Kazakhstan, appointed to foreign institutions of the Republic of Kazakhstan in the order of secondment.
The footnote. The list was supplemented by paragraph 4-1 in accordance with the Decree of the President of the Republic of Kazakhstan dated 05/18/2022 No. 895.
5. Employees of the Ministry of Defense of the Republic of Kazakhstan, the State Security Service of the Republic of Kazakhstan, the Prosecutor General's Office of the Republic of Kazakhstan, the National Security Committee of the Republic of Kazakhstan, the Ministry of Internal Affairs of the Republic of Kazakhstan, the Economic Investigation Service of the Agency of the Republic of Kazakhstan for Financial Monitoring, holding officer ranks, class ranks, qualification classes and (or) carrying out law enforcement activities, except for employees of territorial organs.
5-1. Military personnel involved in fulfilling international obligations to maintain peace and security.
6. Employees of the diplomatic service of the Republic of Kazakhstan, their family members.
7. The first heads of state-owned enterprises, executive bodies of national development institutions, national holdings, national companies, and national management holdings.
7-1. The first head of the National Chamber of Entrepreneurs of the Republic of Kazakhstan "Atameken", the first heads of the regional chambers of entrepreneurs "Atameken" and the regional directors of the joint-stock company "National Company "KAZAKH INVEST".
7-2. The first heads of sports federations belonging to the National Olympic Committee of the Republic of Kazakhstan.
8. Flight technical staff of Kazakhstani airlines engaged to provide international flights for official delegations of the Republic of Kazakhstan.
9. Employees of representative offices of organizations listed in paragraph 7 of this list in foreign countries and their spouses, children, as well as their dependents.
10. Persons who are dependent on the holder of the official passport of the Republic of Kazakhstan, traveling on a long-term business trip abroad or to work in an international organization as an employee sent from the Republic of Kazakhstan, in case of their joint departure.
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